⚡ Built for SLP Clinics

Stop losing revenue to cancelled appointments

BackfillAI uses Claude AI to instantly rank your waitlist and send personalized messages to fill cancelled slots — recovering revenue your clinic would otherwise lose.

⚡ Request a Demo See how it works →
BackfillAI is working
Slot opened · AI ranking waitlist
Cancelled slot
Maria Lindsey · Mon Mar 10 · 10:00am · 45min · $175
AI Ranked Waitlist
NC
Noah Chen
Preferred day · IEP priority · 100% acceptance
94
EK
Emma Kim
Auth expires soon · high urgency
78
AI-generated SMS → sent instantly
Hi Jennifer! A spot opened for Noah on Mon Mar 10 at 10am with Maria (45min). Reply YES to grab it or NO to pass. -KidSpeech
$175+
Average session value recovered per slot
<60s
From cancellation to SMS sent
3x
Higher fill rate vs manual calling
How it works

From cancellation to filled slot
in under 60 seconds

No more calling down a list. BackfillAI handles everything automatically.

1
Record the cancellation
Staff taps "Backfill" in the dashboard, selects the cancelled appointment, and hits send. Takes 10 seconds.
2
AI ranks your waitlist
Claude AI checks authorization status, session frequency, preferred days, and acceptance history to find the best match.
3
Parent gets a text
A personalized SMS goes out instantly. Parent replies YES or NO. Slot is filled before the hour is up.
Features

Built specifically for
speech therapy clinics

Not a generic scheduling tool. BackfillAI understands SLP workflows out of the box.

⚡
AI-Powered Waitlist Ranking
Claude AI scores each waitlist patient based on preferred days, therapist match, IEP urgency, and past acceptance rate — not just who's first in line.
🛡️
Insurance Auth Tracking
Automatically checks authorization units, expiry dates, and session frequency before offering a slot. No more billing surprises.
📱
Personalized SMS Outreach
Every message is written by AI for that specific parent and child. Not a generic blast — a warm, personal text that gets responses.
📊
Revenue Recovery Dashboard
Track slots filled, fill rate, and revenue recovered in real time. Know exactly what BackfillAI is worth to your clinic every month.
🎯
IEP & Frequency Awareness
BackfillAI knows which patients have IEPs, their prescribed session frequency, and prioritizes accordingly. Built for SLP, not generic healthcare.
📱
Mobile-First Dashboard
Built for clinic staff on the go. Trigger a backfill from your phone in 10 seconds — no desktop required.
Pricing

Simple, transparent pricing

Start free. Upgrade when BackfillAI has paid for itself — usually in the first week.

Starter
$79
per month
  • ✓ AI waitlist ranking
  • ✓ SMS/WhatsApp outreach
  • ✓ Auth status tracking
  • ✓ Up to 3 therapists
  • ✓ Revenue dashboard
Get started
Most Popular
Growth
$149
per month
  • ✓ Everything in Starter
  • ✓ Unlimited therapists
  • ✓ Auto-send outreach
  • ✓ Patient check-in
  • ✓ Staff attendance
  • ✓ Priority support
Get started
Multi-Site
$299
per month
  • ✓ Everything in Growth
  • ✓ Multiple locations
  • ✓ Cross-site reporting
  • ✓ Custom onboarding
  • ✓ Dedicated support
Contact us

Ready to stop losing revenue to no-shows?

Join SLP clinics already using BackfillAI to recover thousands in lost revenue every month.

⚡ Request a Demo